Privacy Policy

Last updated: July 12, 2026

Veritas Community Management LLC ("Veritas," "we," "us," or "our") respects your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit veritascommunitymanagement.com (the "Site") or engage us as a community association management firm.

1. Information We Collect

We may collect the following categories of information:

• Information you provide directly: name, email address, phone number, association or community name, and any details you submit through our contact form, proposal request form, or scheduling tool.
• Board and association data: if your association engages Veritas, we may collect financial records, vendor contracts, homeowner contact information, meeting minutes, and other records necessary to perform community association management services under our management agreement.
• Automatically collected information: IP address, browser type, device information, pages visited, and referring URLs, collected via standard web server logs and analytics tools.
• Cookies: we may use cookies or similar technologies to operate the Site and understand how visitors use it. You can control cookies through your browser settings.

2. How We Use Information

• To respond to inquiries and proposal requests
• To provide, operate, and improve our community association management services
• To communicate with boards, homeowners, and vendors in connection with an active management engagement
• To comply with Florida community association law and recordkeeping requirements (e.g., Fla. Stat. Chapters 718 and 720)
• To maintain the security and functionality of the Site

3. How We Share Information

We do not sell your personal information. We may share information with:

• Vendors and service providers who help us operate our business (e.g., accounting software, payment processors, email and scheduling platforms), bound by confidentiality obligations
• The board of directors of your association, as necessary to perform management services
• Government agencies, regulators, or legal counsel where required by law or to protect our legal rights
• A successor entity in the event of a merger, acquisition, or sale of assets

4. Data Security

We use reasonable administrative, technical, and physical safeguards designed to protect information in our care. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

5. Data Retention

We retain association records for the period required by applicable Florida law and our management agreements, and website inquiry data for as long as reasonably necessary to respond to and document the inquiry, unless a longer retention period is required by law.

6. Your Choices

You may contact us at any time to ask what information we hold about you, request a correction, or ask that we delete information we are not otherwise required to retain. Florida residents may have additional rights under applicable state law; contact us to make a request.

7. Children's Privacy

The Site is intended for business use by adults and is not directed at children under 13. We do not knowingly collect information from children.

8. Changes to This Policy

We may update this Privacy Policy from time to time. The "Last updated" date above reflects the most recent revision. Continued use of the Site after changes are posted constitutes acceptance of the updated policy.

9. Contact Us

Questions about this Privacy Policy can be directed to:
Veritas Community Management LLC
info@veritas4me.com
(904) 257-5312